Managing your catalogue of asset items

Assets in Open mSupply is a digital register to manage the creation and maintenance of assets.

The asset catalogue provides a list of base asset items, and is pre-populated from the WHO PQS Catalogue (sections E003 & E004). You can then create an asset based on the items in this catalogue using the Equipment section. Doing so will give you base information, such as the manufacturer & model of an asset without having to enter that manually. From the Assets menu, you can view all of the assets currently in your store.

Viewing Asset List🔗

In the navigation panel, tap on Catalogue > Assets to show the asset list

Assets nav

Here you can see all the assets which are available in your store.

The asset list is divided into 6 columns:

Sub catalogueThe catalogue this asset belongs to
CodeThe code of the catalogue item which this asset belongs to
TypeThe type of asset
ManufacturerThe manufacturer of your asset
ModelThe model number of the asset
ClassThe class of the asset. ie: Cold chain equipment
CategoryThe subcategory of the asset e.g. section E003 in the PQS catalogue which is Refrigerators and freezers

Assets page

The list can display a fixed number of assets per page. On the bottom left corner, you can see how many assets are currently displayed on your screen.


If you have more assets than the current limit, you can navigate to the other pages by tapping on the page number or using the right of left arrows (bottom right corner).


You can also select a different number of rows to show per page using the option at the bottom right of the page.

Rows per page

Filter Assets🔗

To add a filter to the page, choose the required filter from the drop down. Multiple filters can be combined.

Asset filter

Delete Assets🔗

Assets can be selected and deleted using the toolbar action:

Assets delete

Importing And Exporting🔗


Assets can be imported from a comma-separated-file (csv) file using the Import button.

Import assets

This will open an import modal.

Import assets modal

An example template (in csv format) is available for download here:

Download template

Data will need to be converted into the format of the csv template provided in order for Open mSupply to be able to process and upload this data.

A csv file can be uploaded once it has been created in the example format.


A list of assets can be exported as a csv file using the Export button.

Assets nav

Managing status log reasons🔗

Status log reasons are managed from the Open mSupply central server. Click here to find out out more.

When users add a new status log against a particular asset, more detail can be provided with a reason associated with the new status. For example, an asset which has been labled NON_FUNCTIONING could be assigned a reason of power supply broken. These reasons are customisable, and associated with a particular status.

Reasons can be managed on a new page accessible from the Manage Log Reasons button.

Assets nav

Managing log reasons🔗

Log Reasons page

On this page you can:

  • Create new log reasons through the Create log reason button New reason button

This will open a create new reason modal New reason modal

  • Select and delete existing reasons with the Actions dropdown Delete reason button

  • Filter existing reasons by status using the filter dropdown Filter reasons