Items

Managing your catalogue

An item in Open mSupply is usually a product that you purchase from a supplier, hold in stock and supply to a customer. From the Items menu, you can view all of the items that are currently visible in your store.

Viewing items list🔗

In the navigation panel, tap on Catalogue > Items to show the items list:

You can see all the items which are available for use by your store:

The Items list is divided into 6 columns:

Viewing an item's details🔗

To view the details of an item, simply tap on one. A new window opens:

On top of the screen, you can the following information:

• Stock on Hand: How much stock is currently available in your store
• AMC: Average Monthly Consumption. This is how much stock your store uses each month on average (based on a configurable number of months, defaults to 3 months).
• Months of Stock: Number of months of consumption left with current stock. This is calculated as: Stock on Hand / AMC.

There are two tabs in the bottom part of the screen:

• General: The item's basic information
• Master Lists: Master lists associated with the item

General🔗

Details🔗

• Name: This is the name by which mSupply will refer to the item
• Code: This should be unique for each item and is a helpful shorthand for referring to items
• Unit: The unit you use for this item. It is useful to distinguish items you issue by pack (eg. eye drops) from items you issue by volume (eg. oral liquids)
• Strength: For a medicine, the concentration of its active ingredients (eg. for Amoxillin 250mg, the strength is 250mg)
• Defined Daily Dose: The assumed average maintenance dose per day for a medicine used for its main indication in adults
• Type: The type of item (eg. Stock or Service)
• Doses: For vaccines, the number of dose per vial
• Vaccine (check box): If this is checked, this item is a vaccine and a number of dose can be assigned

Categories🔗

• ATC Category: ATC stands for Anatomical, Therapeutic, Chemical and is a method of classifying entities, and identifying them by category
• Universal Name: if the item is linked to the universal drug code database, this shows the universal, or generic name for the given item
• Universal Code: similarly, the code allocated to the universal drug code item

Packaging🔗

• Default pack size: This is the default pack size that will be assigned to incoming stock as it is received
• Outer pack size: The number of units in a carton (outer pack). Not the number of preferred pack size packs in a carton (outer pack).
• Volume per pack: The default volume per preferred pack size pack. This is the volume that will be used by default when receiving goods. We recommend you divide a carton volume by the number of preferred pack size packs in a carton to get this figure. Open mSupply always stores volumes in m3 (cubic metres), but you can enter a volume as millilitres (ml) or litres (l) by entering the appropriate abbreviation after the number representing the volume. e.g. enter “0.5l” to enter a volume of 0.5 litres (= 0.0005m3).
• Volume per outer pack: The default volume of an Outer pack size pack of this item
• Weight: The weight of a preferred pack size pack in kg

Pricing🔗

• Margin: This is the default margin that will be applied to this item on Inbound Shipments to calculate the selling price

Master Lists🔗

This tab lists the Master Lists associated with this item.